Administrative Assistant- City Clerk
3.
5 Full-time 18 hours ago Full Job Description We are so excited that you are interested in working for the City of Port Orange! We thrive on our Core Values which show we C.
A.
R.
E.
We are committed to our employees and the citizens of Port Orange and look forward to the opportunity to discuss your future here!
Job Description:
POSITION OBJECTIVES This is an advanced clerical position.
This position is responsible for work requiring the application of varied and involved office procedures.
This position requires a high degree of independent judgment and ability to work independently.
See addendum for additional specific departmental duties.
Education and Experience High school diploma or general education degree (GED).
Two (2) years related experience and/or training Equivalent combination of education and experience.
Certifications, Licenses, and Registrations Must hold a valid Florida Driver's license.
Must be a Notary Public for the State of Florida, or have the ability to become one upon hire.
ESSENTIAL FUNCTIONS May serve as backup to the Senior Administrative Assistant.
Handles difficult clerical tasks requiring judgment and experience.
Processes and maintains records.
Prepares reports related to the activities of particular functions to which assigned.
Deals with the public in specialized areas of service, providing accurate information and appropriate referrals.
Meets and processes applicants.
Administers examinations and calculates scores.
Makes copies of correspondence or other printed matter.
Prepares outgoing mail, reads and routes incoming mail.
Prepares, types, and edits routine correspondence.
Files and retrieves correspondence and other records.
Answers telephone and gives information to callers or routes calls to appropriate officials and places outgoing calls.
Maintains, processes, and follows up with a high volume of extensive electronic and paper files.
Procures and maintains office necessities and supplies.
Arranges travel schedules and reservations.
Performs related work as required.
These additional duties may be representative of tasks typically performed by those in a lesser or more advanced job grade.
Maintains records and databases of documents including municipal deeds, leases, agreements, etc.
Prepares and maintains inventories of active and inactive municipal records using Microsoft Word, Access, and other computer programs.
Assists with the processing of public records requests and City departmental requests.
Records minutes of City meetings with mechanical recording devices and on occasion, without the aid of mechanical recording devices, using shorthand or other means of written skills when the Assistant City Clerk is unavailable.
Posts public notices.
Provides professional, friendly, and courteous customer service to internal and external customers.
Assists with processing invoices.
Knowledge, Skills, and Abilities Knowledge of modern office practices and techniques.
Ability to read, analyze, and interpret work related documents.
Ability to communicate both orally and in writing.
Ability to respond to various parties in a courteous and professional manner, regardless of the circumstances.
Ability to comprehend and apply principles of mathematical concepts applied to this position.
Ability to follow and interpret instructions furnished in written and oral format.
Ability to establish and maintain effective, professional working relationships.
Ability to type with accuracy at a prescribed rate of speed.
Ability to use basic office tools and equipment related to this position Computer skills, including experience in software applications appropriate to this position such as various Microsoft Applications.
May serve as backup to the Senior Administrative Assistant.
Handles difficult clerical tasks requiring judgment and experience.
Processes and maintains records.
Prepares reports related to the activities of particular functions to which assigned.
Deals with the public in specialized areas of service, providing accurate information and appropriate referrals.
Meets and processes applicants.
Administers examinations and calculates scores.
Makes copies of correspondence or other printed matter.
Prepares outgoing mail, reads and routes incoming mail.
Prepares, types, and edits routine correspondence.
Files and retrieves correspondence and other records.
Answers telephone and gives information to callers or routes calls to appropriate official and places outgoing calls.
Arranges appointments and meetings for supervisory personnel.
Maintains, processes, and follows up with a high volume of extensive electronic and paper files.
Procures and maintains office necessities and supplies.
Arranges travel schedules and reservations.
Performs related work as required.
These additional duties may be representative of tasks typically performed by those in a lesser or more advanced job grade.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear; to sit; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.
The employee must regularly lift and/or move up to ten (10) pounds and frequently lift and/or move up to twenty five (25) pounds.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Must be able to drive as needed.
WORK ENVIRONMENT The work environment includes those typical of an office setting.
This position is subject to drug testing.
This position is part of the City's Emergency Management Team and, as such, shall be expected to perform all duties that are assigned during an emergency management operation.
Compensation Details:
Typical work hours Monday-Friday 8am-5pm $15.
37/ hour Please note that the City of Port Orange is an Equal Opportunity Employer and a Drug Free Workplace which extends preference to Veterans.
Those applicants who wish to claim Veteran's Preference must provide a DD214 or other supporting documentation that identifies service dates and character of service.
The City of Port Orange collects social security numbers only in accordance with General Administrative Code 1-42 Social Security Number Collection Policy.
To view the entire policy please click on the link:
https:
//www.
port-orange.
org/documents/hr/POLICY-1-42-SSN.
pdf.
Online applications are stored on a secure site.
Only authorized employees and hiring authorities have access to the information submitted.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
5 Full-time 18 hours ago Full Job Description We are so excited that you are interested in working for the City of Port Orange! We thrive on our Core Values which show we C.
A.
R.
E.
We are committed to our employees and the citizens of Port Orange and look forward to the opportunity to discuss your future here!
Job Description:
POSITION OBJECTIVES This is an advanced clerical position.
This position is responsible for work requiring the application of varied and involved office procedures.
This position requires a high degree of independent judgment and ability to work independently.
See addendum for additional specific departmental duties.
Education and Experience High school diploma or general education degree (GED).
Two (2) years related experience and/or training Equivalent combination of education and experience.
Certifications, Licenses, and Registrations Must hold a valid Florida Driver's license.
Must be a Notary Public for the State of Florida, or have the ability to become one upon hire.
ESSENTIAL FUNCTIONS May serve as backup to the Senior Administrative Assistant.
Handles difficult clerical tasks requiring judgment and experience.
Processes and maintains records.
Prepares reports related to the activities of particular functions to which assigned.
Deals with the public in specialized areas of service, providing accurate information and appropriate referrals.
Meets and processes applicants.
Administers examinations and calculates scores.
Makes copies of correspondence or other printed matter.
Prepares outgoing mail, reads and routes incoming mail.
Prepares, types, and edits routine correspondence.
Files and retrieves correspondence and other records.
Answers telephone and gives information to callers or routes calls to appropriate officials and places outgoing calls.
Maintains, processes, and follows up with a high volume of extensive electronic and paper files.
Procures and maintains office necessities and supplies.
Arranges travel schedules and reservations.
Performs related work as required.
These additional duties may be representative of tasks typically performed by those in a lesser or more advanced job grade.
Maintains records and databases of documents including municipal deeds, leases, agreements, etc.
Prepares and maintains inventories of active and inactive municipal records using Microsoft Word, Access, and other computer programs.
Assists with the processing of public records requests and City departmental requests.
Records minutes of City meetings with mechanical recording devices and on occasion, without the aid of mechanical recording devices, using shorthand or other means of written skills when the Assistant City Clerk is unavailable.
Posts public notices.
Provides professional, friendly, and courteous customer service to internal and external customers.
Assists with processing invoices.
Knowledge, Skills, and Abilities Knowledge of modern office practices and techniques.
Ability to read, analyze, and interpret work related documents.
Ability to communicate both orally and in writing.
Ability to respond to various parties in a courteous and professional manner, regardless of the circumstances.
Ability to comprehend and apply principles of mathematical concepts applied to this position.
Ability to follow and interpret instructions furnished in written and oral format.
Ability to establish and maintain effective, professional working relationships.
Ability to type with accuracy at a prescribed rate of speed.
Ability to use basic office tools and equipment related to this position Computer skills, including experience in software applications appropriate to this position such as various Microsoft Applications.
May serve as backup to the Senior Administrative Assistant.
Handles difficult clerical tasks requiring judgment and experience.
Processes and maintains records.
Prepares reports related to the activities of particular functions to which assigned.
Deals with the public in specialized areas of service, providing accurate information and appropriate referrals.
Meets and processes applicants.
Administers examinations and calculates scores.
Makes copies of correspondence or other printed matter.
Prepares outgoing mail, reads and routes incoming mail.
Prepares, types, and edits routine correspondence.
Files and retrieves correspondence and other records.
Answers telephone and gives information to callers or routes calls to appropriate official and places outgoing calls.
Arranges appointments and meetings for supervisory personnel.
Maintains, processes, and follows up with a high volume of extensive electronic and paper files.
Procures and maintains office necessities and supplies.
Arranges travel schedules and reservations.
Performs related work as required.
These additional duties may be representative of tasks typically performed by those in a lesser or more advanced job grade.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear; to sit; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.
The employee must regularly lift and/or move up to ten (10) pounds and frequently lift and/or move up to twenty five (25) pounds.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Must be able to drive as needed.
WORK ENVIRONMENT The work environment includes those typical of an office setting.
This position is subject to drug testing.
This position is part of the City's Emergency Management Team and, as such, shall be expected to perform all duties that are assigned during an emergency management operation.
Compensation Details:
Typical work hours Monday-Friday 8am-5pm $15.
37/ hour Please note that the City of Port Orange is an Equal Opportunity Employer and a Drug Free Workplace which extends preference to Veterans.
Those applicants who wish to claim Veteran's Preference must provide a DD214 or other supporting documentation that identifies service dates and character of service.
The City of Port Orange collects social security numbers only in accordance with General Administrative Code 1-42 Social Security Number Collection Policy.
To view the entire policy please click on the link:
https:
//www.
port-orange.
org/documents/hr/POLICY-1-42-SSN.
pdf.
Online applications are stored on a secure site.
Only authorized employees and hiring authorities have access to the information submitted.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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